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Current Openings

Location : Kuwait

Job Purpose:
Administration Coordinator is the first point of contact for visitors. This role also oversees the Travel Desk duties and provides administration support to the business.

Full Job Information:

 

  • Responsible for calendar management, requiring interaction with both internal and external executives.
  • Arrange and coordinate meetings and events (internal and external).
  • Communicate and handle daily incoming and outgoing electronic communications on behalf of the Senior Management.
  • Prepare and edit correspondence, communications, presentations and other pertinent documents as required.
  • Review and summarize miscellaneous reports/documents and outgoing mails as necessary.
  • Prioritize and manage tasks simultaneously and follow through on issues in a timely manner.
  • Liaise with internal staff at all levels.
  • File and retrieve documents and reference materials.
  • Taking messages and ensuring their timely communication
  • Responding to and being prepared for all external requests, such as directions, maps etc
  • Maintain and communicate an up-to-date employee extension list, emergency contact list etc
  • Receiving and monitoring faxes, mail, e-mail and all other external communications, ensuring that  they are sent to the appropriate employee within four hours of arrival
  •  Receiving courier packages, checking documentation and notifying employees of package arrival
  • Assisting in shipment sending as requested, including document creation, courier booking, tracking and arrival notification to the appropriate employee
  • Ensuring that the Front Office area remains professional and presentable by Coordinating with the cleaners to ensure high levels of cleanliness throughout the reception, boardroom and toilet areas
  • Any other duties which from time to time may be required from within this role.

 

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If the listed openings are not what you are looking for, and you are a qualified engineer with work experience in industrial chemicals and medical gases, reach out to us and send us your resume to recruitment@gulfcryo.com

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